How to participate

If you require an official letter of invitation to attend the Meeting, please contact soon the secretariat through the form available here. This letter does not represent any commitment on part of the organizers to provide financial support for you, it is only for obtaining embassy visa or other specific issues.

If you want to participate to the EVS meeting, please fill in the registration form at this link. You will need to provide a nickname (username) and a password to create an account. Your personal account will be created on the website, and you will receive an activation email at the address you provided in the registration form. Once your account is activated, you will be able to edit the information in your profile at any time by accessing the link provided in the account confirmation email and logging in with your credentials. If you want to register now and submit an abstract for a presentation or poster at a later time, you can do so by logging in to your account as described below. Please read and keep in mind the deadlines for registration, abstract submission and fee payment reported below.

If you need financial support to participate, please state it in the dedicated section of the registration form, and provide the required information. Please be aware that financial support is only available for IAVS members, and that requests will be subject to evaluation before approval. Evaluation criteria for financial support are available here.


January 31, 2020 Request for financial support and letter of invitation
March 15, 2020 Abstract submission & fee payment
April 4, 2020 Last call for participants


FEES Early registration (before March 15, 2020) Late registration (after March 15, 2020)
Standard participant 165 € 215 €
Student (B.Sc., M.Sc., Ph.D.) 145 € 195 €
Accompanying person 95 € 145 €
Excursion 40 € 55 €
Social dinner 35 € 50 €

Payment must be done only by bank transfer to the bank account indicated below (Deadline March 15, 2020). All bank charges for remittances are to be borne by the participants. As soon as you make the bank transfer, please send proof of payment (pdf format) to If you declare to be a student, you must also submit a document proving your status.

Bank account holder: SARA ENVIMOB Srl
Bank: Unicredit Spa
IBAN: IT08G0200805227000105247755
Concept: EVS 2020, Name and Last name of the participant (Example: EVS 2020, Alexander Von Humboldt)

The registration fee for each participant (standard and student) covers:

  • Lunches and coffee breaks
  • Congress pack with programme

The registration fee for accompanying persons (only partners and/or children), covers:

  • Lunches and coffee breaks during the congress

The additional fee for the excursion covers:

  • Lunch
  • Transport from/to Rome